Note: The information on this page is an example of the activities and procedures that are characteristic of the Delegate Selection Process. Please understand that, due to differing requirements, not all of these activities occur with every consultation.

A Model Process
for Delegate Selection

1. Environment Canada contacts CEN with a request for delegates (electronically and in both official languages) for a specific consultation or workshop, 6 to 8 weeks in advance.
2. CEN prepares a Call for Delegates in French and English with the details of the consultation and then distributes it to the Regional Networks, the appropriate caucuses, the Weekly E-Bulletin, and the CEN web site.
3. CEN and EC negotiate for equal stakeholder representation and to provide capacity support, including translation and simultaneous interpretation needs, and funding for ENGO participation. As well, they negotiate whether a position paper or other deliverable is required, and any other particulars.
4. A contract between CEN and EC is drafted, distributed, revised, signed and redistributed.
5. CEN forms a Delegate Selection Group, consisting of at least two members of a Caucus Steering Committee in addition to a National Caucus Coordinator who will act as secretary. Selection criteria are established.
6. Responses to the Call for Delegates are collected and acknowledged by the National Caucus Coordinator.
7. Applications are assessed by the National Caucus Coordinator to determine if they are members-in-good-standing and if they meet basic criteria.
8. After the deadline for applications, the list of applicants is distributed to the Delegate Selection Group. A conference call for the Group is arranged.
9. The Delegate Selection Group discusses the applicants and makes a decision based on the pre-determined selection criteria.
10. All applicants are notified of the Group's decision.
11. Environment Canada is provided with the list of delegates. Further negotiations that may arise are conducted.
12. The results of the delegate selection and relevant contact information is posted to the CEN membership via the caucus mailing lists, the CEN Weekly Bulletin and the CEN web site.
13. Selected delegates are sent further information about the particulars and background of the consultation by EC, well in advance of the consultation.
14. CEN coordinates an opportunity for the selected delegates to exchange information prior to the consultation (either face-to-face or via conference call).
15. EC arranges travel and accommodation for each of the delegates.
16. Delegates attend the workshop and prepare notes for their report. A post-consultation debriefing is coordinated by CEN.
17. CEN oversees the preparation of the report, arranges for translation and distributes the report to its members for endorsement.
18. The report from the consultation is posted in French and English on the CEN web site.
19. CEN collects, consolidates and inspects original receipts and travel claim forms from delegates and sends them to EC for reimbursement.
20. Finally, an invoice for expenses incurred by CEN is prepared and delivered to EC with the endorsed report.